2007 Standing Rules
Effective February 18, 2007
A list of current Standing Rules shall be given to each member of the Board upon election. Previous Standing Rules will remain in effect until acted upon by an incoming Board.
The outgoing president shall serve in an Ex-Officio position for up to one year to provide continuity, background, advice and information as necessary. He/she will be included in Board correspondence during this period but will not have any voting or other Board privileges.
MAIL ADDRESS:
The mailing address of this Club shall be that of the incumbent Corresponding Secretary.
RECORDS:
Upon request by any member in good standing, any Club records and ballots shall be made available for examination by the custodian of said records at the place of custody of said records.
All election ballots shall be kept by the company/person responsible for receiving such ballots. These ballots shall be kept for 6 months after which time they may be destroyed, providing 30 days written notice has been given to the membership of such intention.
CLUB INSIGNIA:
The official Club insignia shall be a head study of the Saint Bernard as approved by the membership and may be used for any purpose in representing the breed for this Club.
CLUB PUBLICATION:
The official Club publication shall be called The Saint Fancier and shall be published bimonthly or at such intervals as may be determined by the Board of Governors. It shall be edited by a member who shall serve as editor of The Saint Fancier and who shall be appointed by the President with the approval of the Board of Governors. The individual so appointed may appoint other individuals to serve as assistant editors. In addition to the Official Club publication, the Board of Governors may cause to be published from time to time copies of the Breed Standard and other material, which, in their opinion, would promote the objectives of this Club.
REIMBURSEMENT:
1. There will be no reimbursement for telephone calls.
2. There is no reimbursement for Board postage expenses, with the necessary exceptions made for the two secretaries and the Club treasurer.
3. Board members must pay for their own stationery with the exception of the two secretaries and treasurer.
BUSINESS BY MAIL, FAX OR E-MAIL:
1. Any member of the Board may make a motion by sending e-mail or a written copy to each member of the Board. Such motions require seconds and must be considered by the Board. Motions made outside regular board meetings that are not seconded within 72 hours (3 days) will die due to lack of a second. Discussion begins as soon as the motion is seconded. Any member beginning discussion on a motion that has not been seconded, will be considered as the second to that motion by virtue of having begun the discussion.
2. Within four days after a non-emergency/non-housekeeping/non-sensitive motion has been made and seconded, the Recording Secretary will forward it to the webmaster for posting on the SBCA BulletinBOARD for 14 days. This 14 day period is for board discussion and member input to the Board. At the end of the 14 day period, a ballot will be sent to the board.
(Housekeeping motions are those on which prior action has been taken as a result of a consensus of the board. No previous motion was made or enacted regarding the actions taken by the board in the housekeeping motion. These motions serve to keep a written record of actions of the board.)
3. Members of the Board have seven (7) days in which to cast their ballot. After the seven (7) day voting period, the motion shall be declared as having passed or been rejected when a majority of those voting have cast their ballot. If a majority (at least 6) of ballots have not been received, the Recording Secretary shall notify the President who shall then determine if the voting period shall be lengthened and the new date by which the outstanding ballots are due.
4.) Within 24 hours of after the due date of the ballots, the Recording Secretary shall notify the board of the status of the motion: whether it has passed or failed.
5. A motion by mail shall be tabled for 21 days when three Members of the Board, individually or en masse, send a written request to table to each Member of the Board via mail, e-mail, or fax. The Recording Secretary will notify each Member of the action and provide a second ballot for the tabled motion. All original ballots shall be void. After the tabling of the motion for 21 days, new ballots shall be sent to the board. The ballot will contain the date the motion is sent to the board as well as the date on which the ballot is due. The voting period on the previously tabled motion shall be the same as stipulated in #3 above. Notification of the status of the motion shall be the same as stipulated in #4 above.
BALLOTING TO SELECT MEMBERS OF THE NOMINATING COMMITTEE AS WELL AS BALLOTING TO SELECT THE PROPOSAL FOR HOSTING A NATIONAL SPECIALTY SHALL BE DONE BY SECRET BALLOT.
6. Comments may be added whenever any motion is voted upon subject to the following restrictions, which will be enforced by the Recording Secretary:
a) The text of the comments must be limited to no more than 25 words. If they are longer, they will be edited.
b) Comments should reflect the reason you voted the way you did, and the reason must have been previously presented to the rest of the Board in time to allow them to be swayed to your arguments before they voted.
6. All Board Correspondence and any group e-mail list established shall be limited to the 11 Board Members only. Anyone else such as the Editor or AKC Delegate will be copied separately as necessary. Results of all motions voted upon by the Board of Governors shall be copied to The Saint Fancier Editor, the Webmaster and the AKC Delegate.
7. The term of a person appointed to any SBCA committee assignment shall terminate at the end of the current Club year, unless the length of term is specifically stated as part of the committee appointment or as a part of a motion creating a committee. The Recording Secretary shall notify each person appointed to a SBCA committee of this provision at the time of his or her appointment.